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Kane to evaluate proposals from vendors for courts software project

Published: Friday, Aug. 30, 2013 5:30 a.m. CDT

GENEVA – Kane County information technology officials soon will begin the process of selecting the software vendors who will vie for the contract to design the county court system’s new electronic document management system.

Roger Fahnestock, Kane County’s chief information officer, told the county task force overseeing the development of the new system that he and others in the county would begin reviewing proposals from vendors Friday.

From there, the review team would evaluate the proposals, and select those with what they believe to be the best proposals to advance to the stage of making their pitch and demonstrating their products in person.

“You have to do your due diligence, to see if they really do meet all of our requirements,” Fahnestock said. 

Officials associated with the various offices that operate within the Kane County court system, including the state’s attorney, public defender, judiciary, circuit clerk and others, have worked together for years on the effort to create a new electronic document management system for the courts.

They have said the current document system is out of date and dysfunctional, costing taxpayers money by making the court system inefficient.

The county’s Public Safety and Judicial Technology Commission, which includes the leaders of the county government, various county officials, judges and others, solicited proposals from vendors for the new software system earlier this year.

When the evaluation of those systems is completed in October, the county will have a solid estimate on the cost of the new system.

To date, the Kane County Board has agreed to use existing public safety sales tax money and other existing funding sources to set aside about $6 million over the next few years to help pay for the work without additional borrowing or tax increases.

Fahnestock said the evaluation to determine the bidders that would move forward to the next stages of the selection process would be based on their qualifications and capabilities, not the cost of their bid.

He said bid cost would come in to play after the county’s review team determines who the truly qualified bidders might be.

The judicial technology commission will next meet Oct. 10 to discuss the proposals and next steps in the process.

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