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Kane County close to $6M deal for new court case system

Published: Friday, July 11, 2014 11:23 p.m. CST • Updated: Saturday, July 12, 2014 6:09 a.m. CST

GENEVA – Kane County is on the verge of entering into a multimillion-dollar contract with a Texas-based company that will provide the county with a new electronic court case document management system.

Getting to this point is years in the making, as Chief Information Officer Roger Fahnestock said the project dates to at least 2010.

Officials at the various offices associated with the court system – including the county’s chief judge, state’s attorney, public defender and circuit court clerk – have pushed for the project for years to replace the courts’ current systems, which they said are outdated and dysfunctional.

The court case management system was the subject of at least 25 Judicial/Public Safety Strategic Planning and Technology Commission meetings, Fahnestock said, and the vendor selection process included presentations from four companies and site visits for the finalists.

The commission selected Tyler Technologies of Plano, Texas. Negotiations with the company took about two months, Fahnestock said. The negotiated price is $6.025 million and includes data conversion, customization requests and, he said, free maintenance for one year.

He noted the $6.025 million is only for the software license and maintenance. The proposed agreement with Tyler Technologies also will include project-related travel expenses and a 10 percent project contingency for a total of $6,866,582.

The Judicial and Public Safety Committee recommended approval Friday.

Fahnestock expects the 18-month implementation schedule will begin in September.

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