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Kane County Board OKs new court case management system contract

Published: Wednesday, Aug. 13, 2014 9:58 p.m. CDT

GENEVA – The Kane County Board this week could not let one multimillion-dollar contract pass without notice.

"This is too big of a thing to let slide by in consent agenda," member Drew Frasz, R-Elburn, said of the contract with Tyler Technologies for a new court case management system.

Officials at the various offices associated with the court system – including the county’s chief judge, state’s attorney, public defender and circuit court clerk – have pushed for the project for years to replace the court’s current systems, which they said are outdated and dysfunctional. The contract was approved Tuesday by a unanimous vote.

Based in Plano, Texas, Tyler Technologies is a publicly traded company whose court software is used throughout the country.

Board member Phil Lewis, R-St. Charles, described the $6 million contract with the company as one of the "most significant investments" he has been a part of.

County staff have said negotiations with Tyler Technologies took about two months. The negotiated price is $6.025 million and includes data conversion, customization requests and free maintenance for one year.

The $6.025 million is only for the software license and maintenance, staff have said. The agreement with Tyler Technologies also includes project-related travel expenses and a 10 percent project contingency for a total price of $6,866,582.

"To me, this is a minor cost," said board member Ron Ford, D-Aurora, explaining its benefits won't be fully appreciated until it is operational.

On behalf of the 16th Judicial Circuit, Chief Judge Judith Brawka thanked the board for its willingness to address this serious issue.

Board attorney Patrick Kinnally said the new system will provide access to justice in a very positive way.

"This is a huge deal," he said.

Officials involved in the project have said the new system will take about 18 months to implement.

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